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SOLUTIONS / EVENTS SERVICE & REPAIR PROCUREMENT MANUFACTURING
INDUSTRY PACK 03 · PROCUREMENT

Transform Customer RFQs Into Controlled Procurement Workflows

DooxCRM for Procurement connects customer requests, suppliers, quotations, inventory, documents, purchasing and delivery.

Designed for distributors, industrial suppliers, project procurement companies and regulated supply chains.

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00 — INSIDE THE PACK

Supplier quotes normalised side by side.

Price, lead time and document completeness compared on one screen — with the margin and the customer deadline in view before you commit.

RFQ-87/valve assembly · 40 pcs
COMPARING
SUPPLIERUNITLEAD TIMEDOCS
Ferrotek GmbH€18421 dcomplete
Nordvalve AS€17128 dcert missing
Insa Supply€19912 dcomplete
BEST LANDED€178
MARGIN21.4%
CUSTOMER DUE4 d
Compliance Document Agent1 GAP FOUND

Nordvalve material certificate 3.1 not on file. Request drafted; quotation flagged as conditional until received.

What slows procurement teams down.

01 — CHALLENGES
01

RFQs are processed manually

Teams spend hours extracting specifications from emails, spreadsheets and PDF documents.

02

Supplier communication is fragmented

Requests and quotations are scattered across inboxes and individual employee files.

03

Quotations are hard to compare

Different currencies, delivery terms and technical specifications make manual comparison slow and error-prone.

04

Important documents are missing

Certificates, declarations, permits and technical documents are often requested too late.

05

Margins are not properly controlled

Changes in supplier pricing, logistics and currency quietly reduce profitability.

06

Order status is difficult to track

Sales, purchasing, logistics and finance maintain different versions of the same order status.

02 — SOLUTION

A complete RFQ-to-delivery process.

customer RFQ→ supplier enquiries→ comparison→ proposal→ purchase order→ delivery
01Customer RFQ management
02Specification extraction
03Suppliers & vendor records
04Supplier quotation requests
05Quotation comparison
06Customer proposals
07Purchase requests
08Approval workflows
09Purchase orders
10Inventory & receiving
11Document control
12Delivery tracking
13Margin visibility
14Invoice coordination
03 — PROCUREMENT AGENTS

Five agents from intake to compliance.

Purchase orders and supplier commitments still require your approval — the agents prepare, normalise and check.

INTAKE

RFQ Intake Agent

Extracts products, quantities, technical requirements, deadlines and commercial terms from customer requests.

SOURCING

Supplier Sourcing Agent

Identifies suitable approved suppliers and prepares quotation requests.

ANALYSIS

Quote Comparison Agent

Compares price, delivery, specifications, warranties, currencies and payment terms.

COORDINATION

Procurement Coordinator

Monitors approvals, purchase orders, supplier responses and pending actions.

COMPLIANCE

Compliance Document Agent

Checks whether required certificates, declarations and other documents are available and valid.

Ready to build a CRM around your business?

Bring your customer data, operational workflows and AI automation into one connected platform.

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